The following table contains the Drawings field descriptions and the location in the module in which the fields appear.
| Field | Description | Location |
|---|---|---|
Date Received | The actual date on which the drawing was received. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Date Sent | A tracking field where you enter the date on which the drawing was distributed. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Description | A short description about the contents of the drawing. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Discipline | Lookup Table for the type of drawing; Architectural, Civil, Mechanical or any other. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Drawing Date | Drawing Date is the date that is in the Title Block on the drawing. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
File | The file path where the drawing is stored on your hard drive. To upload a drawing, click Browse. This action allows you to open the drawing and upload it from your hard drive. Remember to click Save. | Create Drawing Edit/Multi Edit Revise Drawing Upload Many Drawings |
Issue Set | An example for Issue Set is drawings that are Issued for Bid or Issued for Construction, or Conceptual Drawings. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Issued By | The Company that is issuing the drawing based on Assigned Companies. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Latest Revision | Indicates that the selected drawing is the latest revision. You cannot edit the Latest Revision field. You cannot select the checkbox. To set another revision as the “Latest Revision,” edit that review, select the checkbox and click Save. The modified drawing in this instance becomes the latest revision. | Create Drawing Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Linked Documents | Enables you to attach supporting documents to the drawing. | Create Drawing Revise Drawing |
No. Drawing No. | The number of the drawing. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Notes | Notes are for any other items concerning the drawing that you are uploading. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Notification | Enables you to select users to notify of any edits to the selected drawing. Click Quick Add to type a string of characters and then click Add. The system displays the exact match, if found. If there is no exact match, the standard contact dialog displays so you can select from the matches that were found, or enter additional search criteria. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Open | See Drawings Buttons for detailed descriptions. | Main log
|
Other Ref. No. | A text field for the user to enter additional information for tracking purposes. | Main Log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Rev. | Revision. The revision number of the drawing. The Radio button indicates whether this revision is of the original drawing. | Main log Create Drawing Edit/Multi Edit |
Revision No. | The number of the revision. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Revisions | Enables you to select filter criteria to narrow the list of Drawings displayed:
| Main log Revise Many Drawings Edit Multi-Edit Drawings |
State | The state of the drawing (for example, Active) | Create Drawing Revise Drawing Revise Many Drawings Edit |
Status | The stage of the drawing, whether it be a draft or an issued drawing. This field is customized in the Lookup Tables in Data Maintenance. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Title | Title of the drawing. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
Type | The type of drawing is customized in the Lookup Tables in Data Maintenance. Some examples are sketches or bulletins. | Main log Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |
View Options (defined in Module Customization) | The view options determine the items that display on the system template. You can pre-select and lock them in the Module Customization module. | Revise Drawing |
% Complete | Percent Complete Indicates at what percentage the drawing is complete, for example, 50%, 100%, and so on. | Create Drawing Edit/Multi Edit Revise Drawing Revise Many Drawings Edit Upload Many Drawings |