The following table contains the Cost Management product features.
The Program Funds module allows you to track sources of funds (for example, Bonds, General Revenue, Sales Tax, User Agency Contributions) across programs.
Budget items with associated dollar amount and budget code.
Each budget item may be revised or adjusted resulting in an overall revised project budget.
Convenient grouping of Cost Items. An example of a Cost Event is a change in an executive office, which may include changes to the carpet, millwork, and electrical contract.
These items could be grouped in a cost event called Executive Office Changes. Cost Events can be processed into one of the remaining change documents such as RCO, OCO, etc.
Basic building block in the change process. Log lists any item(s) to be performed by a contractor (or Prime Contractor if work is self-performed) that are in addition to Contracts already written and/or items that were not included in the original Prime Contractors contract.
Any item that will, at some point in time, change the cost of the project. Cost Items can be processed into one of the remaining change documents such as Cost Events, RCO, OCO, etc.
Document used to request a quote from the subcontractor for contemplated changes to the contracted scope of work between the Prime and owner. RFQs can be processed into a Purchasing Documents, such as PO, Contract, etc.
A CCD is a directive from the Owner to the Contractor to proceed with a change to the work, and states a proposed adjustment in cost and time, if appropriate.
It is used in the absence of a complete agreement in terms of scope, cost, and time between the contracting parties.
Request for Change order initiated by the Prime Contractor as a means to secure a change in the contract between the Prime Contractor and the owner.
An RCO may be comprised of one or more Cost Items and/or Cost Events. RCOs can be processed into one of the remaining change documents, such as OCO, Contract, etc.
Create and edit Owner Change Orders, browse the log of all OCOs for a project, view an OCO, and 'process' an Owner Change Order into a Purchasing Document, such as a Contract, CCO, Purchase Order or POCO automatically with the information contained in the OCO.
Create the contract agreement documents, properly customized with the legal terms, by merging the information from the database into contract templates that the user may upload. Contracts can be processed into CCOs.
Formal contract amendment from the Prime Contractor to the Contractor.
This module allows Prime Contractor to log, track, and print Contractor Change Orders once created as a result of the change order process.
Formal order of material and equipment from a vendor. Document templates may also be used to customize the look and ease of entry for Purchase Orders.
Formal modification to Purchase Orders submitted to vendors. Document templates may be used, as with Purchase Orders, to customize the POCOs.
Enables the owner to initiate request for pricing a change in the scope of the project.
Information in this module enables the Prime Contractor/ Construction Manager to price the change before the Owner proceeds on the change.
For costs that do not fall into a commitment type of category used to apply that cost against the budget.
The Invoice module may also be used to record the receipt of an invoice from a vendor against a PO.
Designed to facilitate the process of requesting payment.
Users can track bond details including dates, types, and amounts. Reports can then be generated to show outstanding items.
Stores information about each insurance policy associated with a project including policy limit, policy number, and expiration date.
Defaults to be automatically added when new insurance policies are created for a contract.
Addl Insured Defaults
Companies added to the insurance policy on an insurance certificate.
Create Project specific markups such as Overhead, Fee and Bonds.
Contractor Change Req
Mechanism for contractors to submit Change Requests and receive a reply from the Prime Contractor.
The Prime Contractor may respond to the Contractor Change Request or promote the Contractor Change Request to a Cost Item to be tracked throughout the Change Order process.
Contractors can view their own Contractor Change Request as well as CCOs online. They cannot view Contractor Change Requests or CCOs to/from other contractors.